Shareholders' meetings, AGMs and general assemblies: in-person, remote and hybrid
Contact Us
Your general meeting, organised from start to finish
eNubes organises annual and extraordinary general meetings of shareholders, members' meetings and general assemblies in the format your company needs: in person, fully remote or hybrid. We handle everything from the notice of meeting to the minutes —attendee accreditation, remote attendance and voting, quorum, interventions, streaming and recording— with Cumulus, our own platform, and with the same team that has produced corporate events since 2010 for companies such as Repsol and Banco Santander.
What organising your meeting includes
- Notice and documentation: sending the notice of meeting, attendance and proxy cards, and meeting documents to every shareholder or member.
- Accreditation and attendee registration: in person at the venue and remotely with verified identity, so the attendance list and the quorum are exact.
- Remote attendance and voting: every shareholder follows the meeting, speaks and votes from wherever they are, with two-factor authentication and proxy voting.
- Live quorum and vote count: the chair sees the share capital present and represented and the result of every vote instantly.
- Streaming and recording: multi-camera production from the venue or from our studio in Madrid, with 4G and 5G redundancy so the broadcast does not drop.
- Minutes and support during the meeting: a full record of attendance, interventions and votes for the minutes, and a technical team on site and remote from start to finish.
Maximum quorum and participation, wherever each shareholder is
Meetings and assemblies we organise
- Annual and extraordinary general meetings of public limited and listed companies
- Members' meetings of private limited companies, including universal meetings
- General assemblies of cooperatives, professional associations, federations, mutual societies and foundations
The Spanish Companies Act allows remote attendance at the general meeting and, where the bylaws provide for it, a fully remote general meeting (article 182 bis). We set up the meeting in whichever format your bylaws allow —in person, remote or hybrid— and keep a record of identity, attendance and votes so the minutes reflect every decision with the safeguards your legal counsel requires.
Cumulus: our platform for remote and hybrid meetings
With Cumulus, developed and hosted by eNubes and ISO 27001 certified, your meeting can:
- Accredit shareholders, proxies and the members of the chair's table, each with their role and voting rights.
- Verify identity with two-factor authentication.
- Hold legally valid votes, weighted by share capital, with proxy voting and instant results.
- Provide simultaneous interpretation in several languages.
- Record the full meeting for the minutes and later reference.
- Brand the environment with your company's identity.
- Rely on eNubes technical support throughout the meeting, on site and remote.
- Receive questions and interventions from shareholders and members, with a moderated speaking order.
- Enable chat between participants.
- Send notices, reminders and attendance cards by email.
Why eNubes for your shareholders' meeting
We organise general meetings, assemblies, board meetings and shareholder events with our own technology and our own team: studio and control room in Madrid, the Cumulus platform, electronic voting and audiovisual production. We ran the All Iron virtual AGM and built Repsol en Acción, Repsol's shareholder community. ISO 9001 and 27001 certified.
See the case study: All Iron virtual AGMFrequently asked questions about remote and hybrid general meetings
Can a general meeting be held entirely online?
Yes, if the company's bylaws allow it (article 182 bis of the Spanish Companies Act). Otherwise the meeting can be held in person with remote attendance for shareholders who prefer it. We review this with you and your legal counsel before the notice is sent.
How is a remote shareholder identified?
Through prior accreditation and two-factor authentication in Cumulus. Each attendee joins with a verified identity, their share of capital and any proxies they hold. Everything is logged for the minutes.
Are remote and proxy votes valid?
Yes. The platform allows live voting during the meeting, weighted by capital, and handles proxy voting. Results and quorum are visible in real time to the chair.
Does it work for a small private company and for a listed company?
Yes. We organise everything from shareholders' meetings of small private companies and general assemblies of associations to annual general meetings of listed companies, with the level of production and safeguards each one requires.
Is the meeting recorded and streamed?
If you want it: multi-camera production from the venue or from our studio in Madrid, streaming to remote attendees and a full recording for the minutes and later reference.
We collaborate hand in hand with our clients, building relationships of trust from the very beginning
Contact
Would you like to contact us? Leave us a few lines with your name, email address, and a message, and we will be happy to respond.
